Best Team Scheduling Tools for 2025

Managing employee schedules can be challenging, requiring coordination of shifts, time off, and individual requests. A reliable scheduling tool is crucial for optimizing operations, improving collaboration, and keeping teams informed. With evolving workplace technology in 2025, selecting the right software is more important than ever. Modern scheduling tools streamline processes and enhance workforce management efficiently.

Best Team Scheduling Tools 2025

When I Work

A robust platform that simplifies shift management, it uses intelligent algorithms to create optimal schedules while minimizing conflicts. Its drag-and-drop interface allows for easy adjustments, and employees receive real-time alerts for any changes. Is award winning software.

• Reduce chaos, costs, and turnover: Employee scheduling and time tracking software for the modern workforce. Desktop and mobile apps give everyone the access they need.
• Employee Scheduling: Get the right people, in the right place, at the right time. 
• Ridiculously easy to use. Unbelievably fast to set up: The intuitive mobile app allows employees and managers to learn how to use the app quickly. Setting up your employee schedule takes only a few minutes, so you can get back to business-critical tasks.
• Time tracking: Control labor costs. Reduce overtime. Streamline payroll.
• Pricing:  starts from $2.50 per user, per month.

Explore https://wheniwork.com/ 

Sling

Sling is a versatile scheduling tool that allows businesses to create schedules easily while managing time-off requests and shift swaps. Its drag-and-drop interface makes it straightforward for managers to assign shifts and communicate with employees about their schedules.

• Reduce tardiness and no-show: Tardiness and no-shows drag everyone down. Keep employees prompt with accurate employee time tracking.
• Employee time clock: Track employee hours and instantly sync employee time-sheets for easy payroll with the Sling time clock app.
• Accurately track employee hours:Crack down on inaccurate employee work hours.
• Make sure employees clock in on-site: Only track employee time when they’re in the right place.
• Pricing: Free plan supports unlimited users; advanced features in paid plans.

Explore https://getsling.com/

Connecteam

Connecteam is an all-in-one platform designed for desk-less teams and mobile-first businesses. It combines scheduling, communication, and task management, featuring automated scheduling, real-time notifications, and a user-friendly interface. Its free plan supports up to 10 users, making it ideal for small businesses.

• Top performance to impact the bottom line: Onboard new hires at scale, deliver effective training, stay compliant, and maintain a motivated and productive workforce.
• One channel to work better together: Multiple tools to connect every single employee and make sure the right information reaches them, wherever they are.
• Full control, from scheduling to payroll: Easily create & send schedules, accurately track work hours to digital time sheets, and get pay right, time and again.
• See the job get done in real time: Keep staff on track with custom forms & checklists and ensure work flows with live reports from the field.
• Pricing: start from $29/month for the first 30 users.

Explore https://connecteam.com

ClockShark

This app focuses on labor cost control and time tracking alongside scheduling capabilities. ClockShark provides a straightforward interface for creating and managing schedules while integrating with popular payroll solutions.

• Keep track of job details all in one place: Having all the tools you need to manage jobs from start to finish means you can fit more jobs into each day and get more work done without having to hire additional staff. Involve the right people on your team at each stage in the conversation so the work gets done and you get paid.
• Employee time sheets and recording labor costs: The app lets your hardworking team clock in and out with a tap, recording the time sheet data needed for payroll and job costing with 99.9% accuracy so you know what job was done, who did it, and how long it took to complete.
• Team and Employee Scheduling: Create employee schedules, complete jobs, tasks, and give directions to the job site. Rescheduling jobs or reassigning them to a different team member is as simple as clicking, dragging, and dropping the changes.
• Pricing: Free for 14 days starting at $8/month per user, for small businesses, $40/month.

Explore https://www.clockshark.com/ 

Deputy

Deputy is recognized for its intuitive scheduling interface and compliance tools. It helps businesses manage shifts efficiently while offering features like time tracking and employee communication.

• Hire, onboard and engage: Post jobs in seconds and hire that perfect candidate. Make onboarding a breeze with all your team’s HR documents collected in one organized place. And keep track of employee engagement with Shift Pulse+.  
• Smart schedules, in just a few clicks: Make employee schedules better for your team and your bottom line. Create schedules in minutes. Swap shifts without the usual hassle. And keep your labor costs under budget.
• Simplify time sheets and compliance: Help your business avoid costly payroll mistakes or compliance errors. Record accurate time sheets with ease and manage local, state and federal labor laws in one platform.
• Pricing:  31 days trial of all features, starts at $4.50.

Explore https://www.deputy.com/ 

Homebase

Homebase offers a flexible scheduling solution that includes auto-scheduling features, time-off management, and easy adjustments via mobile devices. Its user-friendly design makes it suitable for various industries, specifically ideal for small companies due to its ease of use and flexibility, making it simple for teams to manage schedules without extensive training.

• Managers save 5+ hours a week 
with Homebase: Get everything you need to manage the everyday chaos, supercharge your team, and level up your business.
• Employee Scheduling: Keep your schedule online so it’s always up-to-date for your team. Adjust it from anywhere—then instantly share it with one tap.
• Time Clock: Turn any device into a time clock to track hours, breaks, and overtime. No paper. No spreadsheets. No nonsense.
• Payroll: No more data entry or calculations. With a couple clicks, your time sheets magically become wages, taxes, and paychecks. Homebase sends direct deposits to employees and files your payroll taxes for you.
• Pricing: Free 14-day trial of all in one. Starts from $20.

Explore https://www.joinhomebase.com/ 

Buddy Punch

A simple platform that combines scheduling with time tracking, Buddy Punch is user-friendly and ideal for small businesses looking to manage shifts efficiently.

• Keep everyone accountable: Stay on top of your employees’ work locations with GPS and image tracking, and oversight on all changes.
• Monitor remote employees: Whether they’re at home or at a job site, track where your employees are with tools such as geofencing or IP address locking. Ensure timekeeping is accurate even if you’re not around.
• Manage paid and unpaid time off without calculations or spreadsheets: Buddy Punch takes the pain out of payroll by automatically calculating accrued vacation, sick, and owed time.
• Run customizable reports to simplify payroll: Our attendance tracking monitors where your employees are working, their hours, overtime and pay, all with detailed reporting. See how many hours your team is working by day, week or any custom time period.
• Pricing: 14-day trial. Starts from $4.49 per user/month.

Explore https://buddypunch.com/ 

7Shift

Specifically designed for the restaurant industry, 7shifts simplifies scheduling with features like labor target setting based on projected sales, shift swapping, and time-off management. Its mobile app allows employees to manage their availability and communicate with managers easily, ensuring efficient staffing and compliance with labor laws.

• Make (more) profitable decisions : Hit your labor targets with schedule enforcement, optimal labor tracking, and real-time reporting.
• Boost team retention: Keep a pulse on team engagement, sentiment, and satisfaction to reduce turnover by up to 13%.
• Scheduling : Quickly create schedules with your team’s availability and the restaurant’s staffing needs built in.
• Improve operating efficiency: Proactively manage compliance, run payroll with ease, and track tasks with digital checklists.
• Pricing: start from $29.99/month/location up to 30 employees.

Explore https://www.7shifts.com/

ZoomShift

ZoomShift focuses on providing flexible scheduling solutions for hourly employees. It features easy shift management, time tracking, and communication tools that help teams stay organized. The platform allows employees to request time off and swap shifts seamlessly, making it ideal for businesses with fluctuating staffing needs.

• Track time easily: Use our free web and mobile time clocks to track hours. No clunky extra hardware. Track GPS and whitelist IP addresses. Our employee scheduling software is a one-device solution.
• Save on labor costs: Avoid costly time sheet errors before they happen. Block early clock-ins, block overtime, and fix missed punches easily.
• Copy schedules: Use schedule templates to schedule in minutes. Drag and drop shifts in place on the calendar.
• Improve staff accountability: Share schedules through text, push, and email messaging. Automatically remind team members before their shift starts.
• Pricing: Basics is $0, top notch scheduling $1 and Premium starts from $2.

Explore https://www.zoomshift.com/ 

Planday

Planday offers a comprehensive scheduling solution that allows managers and employees to collaborate on shift planning. The app includes features for tracking worked hours, managing time-off requests, and facilitating communication among team members. Its user-friendly interface supports quick schedule adjustments and ensures transparency in pay.

• Reporting: Seamlessly connect with systems you already use.
• Achieve more by uncomplicated workforce management: Build an employee schedule faster by taking into account staff vacation, availability, payroll costs and more.
• Staff Management : Collaborate with your team. Let staff swap shifts, set availability and use templates to make it work. 
• Pricing: Starts from Euros 2.99/user/month.

Explore https://www.planday.com/ 

HUBSTAFF

Hubstaff combines time tracking with employee scheduling capabilities. It provides tools for monitoring productivity, managing remote teams, and creating schedules that align with project needs. The app is particularly useful for businesses that require detailed reporting on employee hours and performance.

• Advanced reporting: With 20+ customizable reports for tracking employee activity, project progress, and budget adherence, Hubstaff streamlines decision-making across your entire business.
• Easy-to-use dashboards: Access data-driven workforce analytics dashboards for managers and employees, reducing disruptions and check-in meetings.
• Get your priorities straight: Reports show you which projects are most profitable and which ones drain your team’s time.
• Control expenses: Track time and expenses and set weekly budgets or time limits for teams. Get alerts when projects go over.
• Pricing: Starts from $4.99.

Explore https://hubstaff.com/ 

By using these cutting-edge scheduling tools, businesses can significantly enhance their productivity and efficiency in 2025. Let us know which scheduling tool worked out best for you and your team down in the comments. If you wish to read more content like this, subscribe to our newsletter and follow us on social media.

More…

• https://connecteam.com/online-employee-scheduling-apps/
• https://www.pcmag.com/picks/the-best-employee-scheduling-shift-planning-software
• https://peoplemanagingpeople.com/tools/best-employee-shift-scheduling-software/